reserve studies

Protect your property’s value with a customized reserve plan that is easy-to-read & understand

What is a Reserve Study?

A reserve study is a long-term capital plan for a property, its infrastructure, and surrounding assets. A reserve study provides an in-depth analysis of a property’s physical condition, as well as an evaluation of the financial health of the property’s reserve funds. A reserve study includes a detailed list of property components that are commonly owned and maintained, including component quantities, ages, conditions, and useful lives. A reserve study will recommend replacement times for each capital asset, dependent upon component conditions and available funding. A long-term funding plan is established to offset the costs of repairing and/or replacing the various property components, and the reserve study will provide recommendations on how to best fund future capital repairs and replacement projects.

A professional reserve study is one of the most proven, cost-effective ways to increase the market value of your property.

Why Have a Reserve Study Conducted?

  1. 1. Minimizes the Probability of Special Assessments and Loans
  2. 2. Ensures that an accurate budget is in place for future projects
  3. 3. Streamline Scheduling of Capital Projects
  4. 4. Use your reserve study to more accurately review vendor bids
  5. 5. Helps predict future capital costs
  6. 6. Easily plan, schedule, and coordinate repair & replacement projects
  7. 7. Comply with state law & statutes
  8. 8. Ensure that your current reserve funds will be sufficient to fund the future inflated cost of capital projects

Benefits of a Reserve Study:

  1. 1. Maintains Market Value of Property
  2. 2. Preserves Community Appearance
  3. 3. Assists in the Sale of Residence
  4. 4. Reduces Costs Associated with Deferred Maintenance
  5. 5. Equitable Cost Sharing Between Current & Future Owners
  6. 6. Maintain an accurate, detailed inventory of property assets
  7. 7. Provide a credible health disclosure to future buyers
  8. 8. Fulfill the legal responsibility of the board of directors

Interested in a Reserve Study Proposal?

Interested in a Reserve Study Proposal?


Review of Association's Financials

A CAI-designated Reserve Specialist will review the financials of the association. Reserve fund balances and interest rates are evaluated. Current and past annual budgets are reviewed to identify trends and differences in reserve funding.

The association's operating budget is closely evaluated to determine whether specific projects are funded through the operating budget or capital reserve budget. This is extremely important in setting up an accurate reserve study, both to prevent "funding gaps" and to prevent doubly funding projects in both budgets.

Establishing Responsibility of Capital Assets

Your reserve specialist will accurately define the parties responsible for all capital assets located on your property (association, home-owner, utility company, local municipality, etc.) Association legal documents are reviewed, and past practices and precedents are discussed.

A Responsibility Matrix is provided within your reserve study.

Investigative Property Research

Your reserve specialist will gather information on past and future capital projects. We "dig deep". Beyond identifying replacement times and ages, we inquire about maintenance practices and preventative care. We ask how spaces are utilized and the varying occupant load for each building space in order to assign useful lives that are specific to each component of your property.

We collect vendor information, service contract data, and property inspection reports in order to identify factors that may not be visually apparent during a property inspection. We collect data on past project costs and review specifications for completed projects whenever available.

Reliable Inflation Rates & Interest Rates

Construction inflation rates are one of the biggest variables when determining how much an association should budget. All construction inflation rates are location-specific and are based reliable cost indexes.

Interest earned on your invested reserves is another variable that can considerably affect projected budgets. We calculate the actual weighted average of all invested reserves to ensure an accurate, reasonable projection.

Accurate Data Collection

All component quantities are either hand measured or gathered through architectural drawings if available. All reserve specialists are experts in reading and analyzing architectural drawings. All equipment and materials are inspected for actual specification tags whenever available. Our in-depth property inspections include hundreds or thousands of photographs, all of which are reviewed and archived. All data in your reserve study is thoroughly reviewed by a team of industry-specific experts prior to shipment.


Actual Clients Served



Midrise Condos

Highrise Condos

Office / Commercial

Religious Facilities


Golf Courses

Country Clubs

Resort / Hospitality


Single Family Homes


Transparent, Easy-to-Read Reports

A BUILDING RESERVES reserve study is easy for everyone to understand. All recommended replacement times are supported by high quality photographs illustrating the condition of each component.

It is easy for everyone to understand the definition of all components and to understand replacement schedules. Our reports include photographs that clearly describe each component as well the associated replacement cycle... all on one single easy-to-read page.

Reserve studies that include text and numbers that are completely separate from photographs are difficult to understand.

Prioritized Replacement Schedules

It is important to make sure you have enough money for what truly matters. We create a customized, prioritized funding plan to ensure that you have enough money available when HIGH priority projects come due.

All projected replacement times are based upon actual quality of installation, quality of materials, frequency of use, plus many more complex property-specific variables. Most reserve study providers use standardized useful life charts to determine replacement times.

We base replacement times upon actual observed conditions. This is simply more accurate!

Archived Photograph Inventories

We document and archive high-resolution photographs of your property over time. This allows you to clearly understand AND SEE the rate of deterioration that is specific to your property. We can accurately predict replacement times and remaining useful lives based upon actual documented changes.

Customized Replacement Costs

All replacement costs are derived from reliable resources. Most of our replacement costs are based on actual capital projects that have been completed at near-by properties similar in scale and scope. We utilize an in-house proprietary database of replacement costs of actual past capital repair and replacement projects. We do not solely use average replacement costs from standardized cost tables. All unit costs are custom tailored to your specific property.

Reasonable Reserve Recommendations

A reserve study that recommends increases that are so excessive that they cannot be implemented is not useful. We are sensitive to property demographics and provide reasonable, achievable reserve recommendations.

Interested in a Reserve Study Proposal?